How to Handle Interruptions

By: Sharran Srivatsaa, Author's original work

How to Handle Interruptions

We all have many talents. We all have many gifts. But as Robin Sharma says, “Every distraction is costing you a fortune.” Focus on what you can do to create massive momentum towards your commitments and goals. Just because you can... doesn’t mean you should.

Don’t allow every single thing that’s asking for your attention to have it. We must have the discipline to prioritize and focus on our goals rather than allowing our focus to become diverted to where it is called.

I have found that creating a framework for each day helps to keep everything on track and distractions and interruptions at bay.

Divide your days

Every CEO and entrepreneur I mentor wishes they had more time. I advise them to install the personal productivity system I’ve used for over a decade, which has created hundreds of millions in revenue for our companies.

I divide our days into two simple parts: designating mornings for opportunities (growth, sales, and influence) and afternoons for operations (delivery, follow up, and delight). The easiest way is to separate your daily to-do list this way.

This creates a healthy blend of new opportunities for growth while keeping our delivery commitments. Of course, there are days that throw off this schedule, but if you can make this your “default,” it will instantly create dollar-productive progress in your life, every single day.

When you separate your day into opportunities and operations, you still get to focus on the growth while also focusing on the delivery.

Daily theme of focus

I also like to set aside a block of time every single day for a themed activity or focus. So for example, 2 pm - 3 pm every day is the theme of the day which is a non-negotiable appointment with yourself where Mondays are Marketing, Tuesdays are Operations, Wednesdays are Content Leverage, etc. Having this time already dedicated to a specific activity ensures me that my focus will be on completing a business building activity of some sort each day. Instead of aimlessly wandering from project to project, I have a specific time in which to take care of my mission-critical tasks.

If someone wants to chat with about marketing, for example, I can say “sure, I will speak with you on Monday at 2 pm.” Instead of allowing the distraction to take me down the marketing path at the time I’m approached.

The Big 3

The concept of “The Big 3” has gotten a lot of love lately. This is where you pick 3 big projects to execute every day that can clearly create momentum in your business. The idea is that instead of being crushed with a to-do list a mile long, it focuses us on needle-moving activities where The Big 3 projects accomplished every day equals 15 projects a week which can drive growth in your business.

You will find that if you have these large priorities to focus on, you will be much less likely to become distracted and go down the rabbit hole of interruptions.

Intentional Forethought

Applying a small amount of effort and intentional forethought to your day goes such a long way. Here is exactly how I plan my day out from start to finish — and ensure that I don’t waste a minute.

Make your priorities, priority. Do the big tasks first. The ones that will ruin your day if you don’t get them done. Once you’ve conquered those giant tasks that you’re not exactly looking forward to the momentum in your day is multiplied. Then, you’re free to move on, unfettered.

  1. Schedule in the Big 3. Take the Big 3 non-negotiable tasks and put them in your calendar. These are now scheduled and set in stone. These are the framework for the rest of your day. Once these have been allocated time in your calendar, you can decide where to schedule in other items. If you have a block of time in between 3 and 4 PM, for example, you can add in another activity.

  2. Thank yourself. In those in-between time blocks, don’t forget to add in an activity your future self will thank you for. Get a massage, go for a walk, something that will rejuvenate and refresh your mind.

  3. Thank others. Do one thing every day that makes someone happy. If you don’t make others happy, you don’t have a life. Success doesn’t exist in a vacuum. I don’t care if it’s the janitor or your significant other, making someone else smile only expands the joy for everyone in this world, including yourself. Give it a try — you will thank me!

Sharran Srivatsaa is the CEO of Kingston Lane, a push-button technology execution platform for real estate. Most recently, Sharran grew Teles Properties by 10x in 5 years and led its acquisition to Douglas Elliman.

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